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Use an applicant record for a person you are considering for employment. You can create test requests for applicants, for example a pre-employment drug test, and when you hire the person you convert the same record to an employee, keeping the history together.

Before you start

Search Applicants, Removed Applicants, Active Employees, and Terminated Employees to make sure the person is not already in Med-Stop.

Steps

1. Choose Employees > New Applicant, the New Applicant quick task, or New Applicant on an employee list.
2. Name. Enter the applicant's name, birth date, and gender. Leave the Social Security number blank if you do not know it; never enter a placeholder number.
3. Address. Enter the address and phone number.
4. Applicant details. Choose the branch (if used), DOT status and primary DOT agency (when shown), category, and application date. Position and employee code are optional.
5. ID. Choose the ID type and enter the license or ID details. An FMCSA DOT driver needs a CDL or CLP.
6. Review the summary and select Finish.

What happens next

• Order the pre-employment test with a test request.
• When the person is hired, open the record and use Hire (Employment status and dates).
• If the person will not be hired, remove the applicant.

New Applicant vs. New Application for Employment

New Application for Employment is a separate, longer workflow that collects a full employment application, including previous employers, license history, driving experience, accidents, and violations. Use it when you need the complete application.