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How do I choose between New Applicant and New Employee?
Last Updated: 09/24/2026
Use New Applicant for a person you have not hired yet, and New Employee for a person who already works for your company.
- Applicant: you are considering the person and may need a pre-employment test first. When you hire them, use Hire on the same record.
- Employee: the person is on your payroll and has a hire date.
- Former employee returning: use Reactivate on the terminated record instead of creating a new one.
Always search the employee and applicant lists first so the person has only one record.
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